Paralegal & Staff Openings

Procopio is seeking an Intellectual Property Assistant to join our Intellectual Property team in any of our California offices; this is a hybrid remote position, requiring 3 days in office minimum, however we will consider fully remote for highly qualified candidates. The Intellectual Property Assistant provides critical administrative and overflow prosecution support to the Firm’s Intellectual Property practice, working closely with attorneys, staff, and clients to facilitate U.S. and international patent and trademark prosecution while ensuring matters are handled accurately, efficiently, and in accordance with established procedures.

Responsibilities include preparing and filing U.S. patent applications, Information Disclosure Statements, office action responses, issue fee documents, and other patent prosecution filings, as well as preparing and filing PCT applications and related correspondence. This role also reviews incoming communications from the USPTO and WIPO, reports correspondence to clients, prepares trademark renewals, participates in quality control procedures for patent filings, maintains electronic records, assists with docket reports, tracks billable time, and provides coverage for team members during absences. The Intellectual Property Assistant also supports attorneys and staff with a variety of administrative and operational tasks to help ensure the smooth day-to-day functioning of the IP practice.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment while maintaining exceptional accuracy. Strong written and verbal communication skills, professionalism, and a collaborative mindset are essential, as this role works closely with attorneys, clients, and members of the IP Operations team. Candidates should be comfortable working independently, exercising sound judgment, and adapting to changing priorities while delivering outstanding client service.

Strong computer skills and proficiency in Microsoft Office (Word, Outlook, Excel) are required. Experience with USPTO systems, including Patent Center, TSDR, EPAS, and ETAS is preferred, along with familiarity with intellectual property docketing systems. A high school diploma or equivalent is required, while an Associate’s or Bachelor’s degree is preferred. Candidates should have at least two years of administrative or legal support experience, with prior U.S. intellectual property prosecution experience strongly preferred.

Procopio’s Culture of Excellence drives a collaborative and service-oriented environment. Our commitment to diversity and inclusion is an important part of our culture. Procopio has been recognized by Diversity Lab as a Mansfield Plus firm for advancing diverse attorneys into leadership roles and has been consistently ranked among the U.S. News – Best Lawyers® Best Law Firms.

Procopio offers generous total compensation packages. Typical pay range is from $70,000 – $96,900+, depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefits program, including medical (HMO/PPO plans), dental (HMO/PPO plans), vision, flexible spending and health savings accounts, an Employee Assistance Program, firm wellness incentives, a 401(k) profit-sharing program, and a generous paid time off policy. There are also opportunities for professional growth and advancement within the Firm.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, and LGBTQ+ individuals. We are committed to fostering an inclusive workplace and do not discriminate on any basis protected by law.

Procopio is seeking a Patent Agent to join our Intellectual Property team in our Orange County or other California offices. The Patent Agent will work closely with attorneys, clients, and inventors to support the development, protection, and strategic management of intellectual property portfolios for biotechnology and pharmaceutical clients. This role offers the opportunity to work on cutting-edge innovations in the therapeutics space while providing sophisticated patent prosecution and counseling support in a collaborative, client-focused environment.

Responsibilities include preparing and prosecuting U.S. and international patent applications, drafting responses to USPTO office actions, conducting patentability, prior art, freedom-to-operate, and patent landscape analyses, and supporting strategic portfolio management. The Patent Agent will collaborate directly with clients and inventors to develop intellectual property strategies aligned with business objectives and coordinate with foreign counsel on international prosecution matters.

The ideal candidate is highly analytical, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Strong communication skills, professionalism, and a collaborative mindset are essential, as this role regularly interacts with clients, inventors, attorneys, and scientific professionals. Candidates should be comfortable working independently while contributing as a member of a team.

Candidates must possess a Ph.D. in Chemistry, Biology, Molecular Biology, or a related life sciences discipline, admission to practice before the United States Patent and Trademark Office, and a minimum of five years of patent prosecution experience in the therapeutics space. Experience with patent portfolio management, client counseling, and freedom-to-operate analyses is preferred.

Procopio offers a competitive compensation package with an anticipated salary range of approximately $150,000 to $200,000+, depending on experience and qualifications. This role is eligible for performance-based incentive compensation, bringing the total compensation range to $180,000-$230,000+ annually. This position provides hybrid work flexibility from any of our Southern California offices, opportunities for professional development and advancement, and the chance to work with innovative, high-growth biotechnology companies.

Full-time employees are eligible to participate in Procopio’s comprehensive benefits program, including medical, dental, and vision coverage; flexible spending and health savings account options; an Employee Assistance Program; wellness incentives; a 401(k) profit-sharing program; and a generous paid time off package.

Procopio’s Culture of Excellence drives a collaborative and service-oriented environment. Our commitment to diversity and inclusion is an important part of our culture. Procopio has been recognized by Diversity Lab as a Mansfield Plus firm for advancing diverse attorneys into leadership roles and has been consistently ranked among the U.S. News – Best Lawyers® Best Law Firms.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, and LGBTQ+ individuals. We are committed to fostering an inclusive workplace and do not discriminate on any basis protected by law

Procopio is seeking an Intellectual Property Practice Team Coordinator to join our Intellectual Property team in any of our California offices. This is a hybrid remote position requiring a minimum of three days per week in the office; however, we will consider fully remote candidates with exceptional qualifications. The Practice Team Coordinator (PTC) provides executive-level support to designated IP Practice Teams while maintaining an active patent prosecution practice. This role serves as a key liaison between attorneys, staff, clients, and foreign associates, helping ensure the efficient delivery of exceptional client service.

Responsibilities include managing client relationships, coordinating billing and new matter openings, monitoring deadlines and workflows, overseeing work distribution, and serving as the IP subject matter expert for assigned Practice Teams. The PTC also partners with the Senior Manager of IP Operations to support training, onboarding, documentation, and process improvements. In addition, this position maintains a small prosecution docket, including preparing and filing U.S. and PCT patent applications, coordinating foreign filings, reviewing USPTO and WIPO correspondence, participating in quality control, and maintaining electronic records.

The ideal candidate is an experienced IP professional with exceptional organizational, communication, and leadership skills. Candidates must be detail-oriented, able to manage competing priorities, and comfortable working independently while collaborating with attorneys, staff, and clients.

Qualified candidates should have a bachelor’s degree and paralegal certificate (or equivalent), at least five years of legal support experience, including five years of recent U.S. intellectual property prosecution experience. Strong Microsoft Office skills and experience with USPTO systems are required. Experience with FoundationIP and other IP legal software is preferred.

Procopio’s Culture of Excellence drives a collaborative and service-oriented environment. Our commitment to diversity and inclusion is an important part of our culture. Procopio has been recognized by Diversity Lab as a Mansfield Plus firm for advancing diverse attorneys into leadership roles and has been consistently ranked among the U.S. News – Best Lawyers® Best Law Firms.

Procopio offers generous total compensation packages. Typical pay range is from $96,900 – $130,000+, depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefits program, including medical (HMO/PPO plans), dental (HMO/PPO plans), vision, flexible spending and health savings accounts, an Employee Assistance Program, firm wellness incentives, a 401(k) profit-sharing program, and a generous paid time off policy. There are also opportunities for professional growth and advancement within the Firm.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, and LGBTQ+ individuals. We are committed to fostering an inclusive workplace and do not discriminate on any basis protected by law.

Procopio is seeking a Senior IP Docketing Specialist to join our Intellectual Property team in any of our California offices; fully remote candidates will be considered only for qualified candidates. The Senior IP Docketing Specialist plays a critical role in supporting attorneys, clients, and IP professionals by maintaining accurate docket records, managing critical deadlines, and ensuring the integrity of the Firm’s intellectual property portfolio management processes. This position serves as a subject matter expert in IP docketing and provides guidance, mentorship, and training to junior docketing staff while helping drive consistency, efficiency, and risk management across the department.

Responsibilities include reviewing and docketing U.S., international, and foreign patent and trademark correspondence; opening and closing matters and deadlines within the docketing system; maintaining accurate docket records and detailed database notes; coordinating client and matter transfers; and assisting with patent renewals, maintenance fees, and annuity processes. This role also supports attorneys and staff by providing docketing guidance, generating reports and queries, monitoring workflow, and ensuring compliance with jurisdiction-specific requirements across domestic and international intellectual property matters.

The ideal candidate is highly detail-oriented, analytical, and organized, with the ability to manage a high-volume workload while maintaining exceptional accuracy. Strong communication skills, professionalism, and a collaborative mindset are essential, as this role interacts regularly with attorneys, clients, outside counsel, and cross-functional teams. Candidates should be comfortable exercising independent judgment, adapting to changing priorities, and serving as a resource and mentor within the department.

Strong computer skills and proficiency in Microsoft Office (Word, Outlook, Excel, and PowerPoint) are required. Experience with intellectual property docketing systems is essential, and experience with FoundationIP is preferred. Candidates should possess extensive knowledge of U.S. and international patent and trademark prosecution procedures, docketing best practices, and intellectual property portfolio management. A high school diploma or equivalent is required, while an Associate’s or Bachelor’s degree is preferred. Candidates should have at least 10 years of intellectual property prosecution and docketing experience, along with demonstrated experience training and mentoring others.

Procopio’s Culture of Excellence drives a collaborative and service-oriented environment. Our commitment to diversity and inclusion is an important part of our culture. Procopio has been recognized by Diversity Lab as a Mansfield Plus firm for advancing diverse attorneys into leadership roles and has been consistently ranked among the U.S. News – Best Lawyers® Best Law Firms.

Procopio offers generous total compensation packages. Typical pay range is from $100,000 – $115,000+ depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation, as well as an excellent 401k profit-sharing program and generous time off policy. There are also opportunities for advancement within the group.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, and LGBTQ+ individuals. We are committed to fostering an inclusive workplace and do not discriminate on any basis protected by law.

We’re hiring an experienced Litigation Legal Assistant / Litigation Legal Secretary to support a busy Intellectual Property Litigation team in our downtown San Diego office. This role is ideal for a detail-oriented and proactive litigation professional who thrives in a fast-paced environment and enjoys supporting complex, high-stakes matters.

What You’ll Do

You’ll play a key role in supporting attorneys handling sophisticated intellectual property and complex commercial litigation matters in federal courts and administrative forums. The ideal candidate will be highly organized, responsive, and capable of managing a heavy litigation desk with competing deadlines.

Responsibilities include:

• Drafting, formatting, proofreading, and managing pleadings, motions, discovery, subpoenas, correspondence, and other litigation documents
• Handling heavy district court e-filing, including federal court filings without the use of a full-service e-filing vendor
• Maintaining attorney calendars and tracking litigation deadlines across multiple matters
• Communicating professionally with clients, courts, opposing counsel, and vendors
• Assisting attorneys with logistics and preparation for hearings, mediations, arbitrations, trials, and case strategy meetings
• Supporting matters involving coordinated or complex litigation procedures, including JCCP matters where applicable
• Assisting with matters before the International Trade Commission (“ITC”), or learning ITC procedures and filing requirements as needed
• Collaborating closely with attorneys, paralegals, and administrative team members to support the overall needs of the practice group

What We’re Looking For

• At least 7 years of litigation legal assistant or litigation legal secretary experience within a law firm environment
• Intellectual property litigation experience strongly preferred; substantial federal court filing experience will also be considered
• Experience with district court e-filing and federal litigation procedures required
• Familiarity with JCCP or other complex litigation matters preferred
• Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment
• Excellent communication skills and a collaborative, team-oriented mindset
• Flexibility and willingness to work occasional late hours to support filing deadlines and trial needs
• Ability to work in the San Diego office at least three days per week
• Interest in or ability to support billable work is a plus

Procopio’s Culture of Excellence drives a collaborative and service-oriented environment. Our commitment to diversity and inclusion is an important part of our culture. Procopio has been recognized by Diversity Lab as a Mansfield Plus firm for advancing diverse attorneys into leadership roles and has been consistently ranked among the U.S. News – Best Lawyers® Best Law Firms.

Procopio offers generous total compensation packages. Typical pay range is from $85,000 – $100,000+ depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation, as well as an excellent 401k profit-sharing program and generous time off policy. There are also opportunities for advancement within the group.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, and LGBTQ+ individuals. We are committed to fostering an inclusive workplace and do not discriminate on any basis protected by law.

Procopio is seeking a Floater Legal Assistant to join the team in our Orange County office. The Floater Legal Assistant will provide administrative and substantive legal support to attorneys and practice teams across the Firm on an as-needed basis. This role serves as a flexible resource supporting multiple practice groups during attorney absences, staffing transitions, high-volume periods, trial preparation, and special projects. The Floater Legal Assistant is expected to quickly adapt to varying attorney preferences, practice group procedures, and shifting priorities while maintaining a high level of professionalism, organization, and client service.

Responsibilities include preparing, proofreading, revising, and formatting legal documents, pleadings, agreements, discovery, correspondence, and other materials; assisting with court filings, calendaring, scheduling, travel coordination, and expense processing; and managing electronic and physical files through the Firm’s document management systems. This position will also support substantive legal projects such as document review, cite-checking, factual research, transaction binders, exhibit organization, and trial preparation support.

The ideal candidate is highly adaptable, detail-oriented, and able to manage multiple assignments in a fast-paced environment. Strong communication skills, professionalism, and a collaborative, service-oriented mindset are essential, as this role interacts regularly with attorneys, clients, staff, court personnel, and vendors across multiple practice groups. Candidates should be comfortable working independently, exercising sound judgment, and adjusting quickly to changing business needs.

Strong computer skills and proficiency in Microsoft Office (Word, Outlook, Excel, and PowerPoint) are required, along with experience using document management systems such as iManage and electronic filing platforms including PACER and state court filing systems. Experience with legal research platforms such as LexisNexis or Westlaw is preferred. Candidates must meet California paralegal requirements through a qualifying certificate, degree, or equivalent law-related experience. Prior law firm experience supporting attorneys in multiple practice areas is strongly preferred. This position is non-exempt and hourly and will be hybrid in-office.

Procopio’s Culture of Excellence drives a collaborative and service-oriented environment. Our commitment to diversity and inclusion is an important part of our culture. Procopio has been recognized by Diversity Lab as a Mansfield Plus firm for advancing diverse attorneys into leadership roles and has been consistently ranked among the U.S. News – Best Lawyers® Best Law Firms.

Procopio offers generous total compensation packages. Typical pay range is from $85,000 – $97,000+ depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation, as well as an excellent 401k profit-sharing program and generous time off policy. There are also opportunities for advancement within the group.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, and LGBTQ+ individuals. We are committed to fostering an inclusive workplace and do not discriminate on any basis protected by law.

The International Tax Case Assistant will support the firm’s International Tax and Latin America practice by providing administrative, legal, and office support in our Washington, DC office. This role works closely with attorneys, paralegals, and staff to assist with client matters, legal document preparation, scheduling, matter organization, and day-to-day office operations. Responsibilities include maintaining electronic files, assisting with client intake and matter openings, preparing correspondence, coordinating meetings and deadlines, and supporting Spanish-language communication and document review for international tax matters.

This position will also assist with general office and facilities support, including answering phones, greeting clients and visitors, processing mail and deliveries, maintaining conference rooms and common areas, and supporting office meetings and events. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment while maintaining a professional and service-oriented approach. Strong communication skills, sound judgment, and the ability to work collaboratively with attorneys, staff, clients, and vendors are essential.

Spanish fluency is required, including the ability to read, write, and communicate professionally in both English and Spanish. Prior law firm experience or experience supporting tax, immigration, international, or corporate legal matters is preferred. Strong proficiency in Microsoft Office (Word, Excel, and Outlook) is required, and experience with electronic document management systems is preferred. An ABA-approved Paralegal Certificate is also preferred. This is a full-time, in-office position based in Washington, DC.

Procopio’s Culture of Excellence drives a collaborative and service-oriented environment. Our commitment to diversity and inclusion is an important part of our culture. Procopio has been recognized by Diversity Lab as a Mansfield Plus firm for advancing diverse attorneys into leadership roles and has been consistently ranked among the U.S. News – Best Lawyers® Best Law Firms.

Procopio offers generous total compensation packages. Typical pay range is from $60,000 – $70,000 depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation, as well as an excellent 401k profit-sharing program and generous time off policy. There are also opportunities for advancement within the group.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, and LGBTQ+ individuals. We are committed to fostering an inclusive workplace and do not discriminate on any basis protected by law.

Procopio is seeking a Senior Applications & Reporting Analyst (Finance & Risk) to join the team in our Irvine office in Orange County on a hybrid work schedule. The Senior Applications & Reporting Analyst will play a key role in supporting the firm’s financial systems, reporting infrastructure, and business operations. This position is responsible for the oversight, optimization, and performance of the firm’s financial management and intake/conflicts platforms, while delivering reporting and analytics that support strategic decision-making across Finance, Risk, Practice Teams, and Firm Leadership.

Responsibilities include administering and supporting the firm’s Intapp ecosystem and Aderant platform, managing system updates and integrations, and developing dashboards and reporting tools that provide insights into billing, collections, attorney activity, client trends, and other key business metrics. This role will also support budgeting and financial reporting initiatives, contribute to data quality and governance efforts, and help identify opportunities for automation, process improvement, and the use of emerging legal technology and AI tools.

The ideal candidate will have at least five years of experience in analytics, business systems, or reporting, preferably within a law firm or professional services environment. Strong experience with Intapp, Aderant, SQL Server, advanced Excel, and reporting or business intelligence tools is highly preferred. Candidates should possess excellent analytical, communication, and problem-solving skills, along with the ability to collaborate effectively with attorneys, leadership, and business professionals across the firm.

Procopio’s Culture of Excellence drives a collaborative and service-orientated environment. Our commitment to diversity and inclusion are an important part of our culture. Earlier this year Procopio was certified for the second straight year by Diversity Lab as a Mansfield Plus firm for actively advancing attorneys of color, LGBTQ+ and lawyers with disabilities to leadership roles. Procopio, Cory, Hargreaves & Savitch LLP was again named to the U.S. News – Best Lawyers® Best Law Firms list, with multiple practice groups receiving Metropolitan Tier 1 and Best Firm rankings. If you are looking for somewhere to grow your career with purpose & passion, please apply today.

Procopio offers generous total compensation packages. Typical pay range is from $125,000 – $150,000+ depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation, as well as an excellent 401k profit-sharing program and generous time off policy. There are also opportunities for advancement within the group.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability, or any other characteristic protected by law.

The Marketing & Business Development Manager will play a key role in supporting the firm’s growth initiatives across Southern California, while being based in our Irvine office. This position will partner closely with attorneys and firm leadership to develop and execute strategic marketing and business development initiatives that drive client growth, strengthen relationships, and enhance the firm’s visibility in the regional market. While experience in technology and life sciences sectors is valued, this role will support a broad range of practice areas and industry initiatives aligned with the firm’s overall growth strategy.

Responsibilities include collaborating with attorneys and practice group leaders to develop and implement business development plans, identifying new client opportunities and cross-selling initiatives, and supporting the execution of targeted outreach strategies throughout Southern California. The Marketing & Business Development Manager will also lead the development of pitches, proposals, and client presentations; coordinate and execute client events, sponsorships, and seminars; and help elevate the firm’s presence within key business and professional networks. This role will track and report on business development activity and results, support lateral integration efforts, and partner with the broader marketing team on branding, communications, and digital initiatives. The position requires a strategic, proactive professional who can effectively manage multiple priorities while maintaining a strong client service approach.

The ideal candidate will have at least five years of experience in marketing and/or business development within a professional services environment, with law firm experience strongly preferred. Candidates should have strong knowledge of the Southern California market, particularly Orange County, and a demonstrated ability to build relationships and work effectively with senior stakeholders, including attorneys and firm leadership. Experience supporting technology, life sciences, or other innovation-driven sectors is a plus but not required. The successful candidate will have excellent written and verbal communication skills, strong project management abilities, and a strategic, solutions-oriented mindset. A collaborative approach, high level of professionalism, and the ability to influence without authority are essential for success in this role.

This position is based in our Irvine office and supports initiatives across Southern California. Occasional travel to other firm offices and regional events will be required.

Procopio’s Culture of Excellence drives a collaborative and service-orientated environment. Our commitment to diversity and inclusion are an important part of our culture. Earlier this year Procopio was certified for the second straight year by Diversity Lab as a Mansfield Plus firm for actively advancing attorneys of color, LGBTQ+ and lawyers with disabilities to leadership roles. Procopio, Cory, Hargreaves & Savitch LLP was again named to the U.S. News – Best Lawyers® Best Law Firms list, with multiple practice groups receiving Metropolitan Tier 1 and Best Firm rankings. If you are looking for somewhere to grow your career with purpose & passion, please apply today.

Procopio offers generous total compensation packages. Typical pay range is from $120,000 – $170,000+ depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation, as well as an excellent 401k profit-sharing program and generous time off policy. There are also opportunities for advancement within the group.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability, or any other characteristic protected by law.