Paralegal & Staff Openings

We’re hiring an Accounts Payable Manager to join our Finance team in Downtown San Diego. This role is ideal for an experienced accounting professional who is highly organized, detail-driven, and comfortable leading accounts payable operations in a fast-paced law firm or professional services environment.

The Accounts Payable Manager will oversee the firm’s accounts payable function, ensure accuracy and compliance across all vendor and expense payments, and serve as a key partner to attorneys, staff, and leadership.

What You’ll Do

You’ll manage and oversee all aspects of the firm’s accounts payable operations while leading process improvements and ensuring timely, accurate payments. This role requires strong technical accounting knowledge, hands-on leadership, and proficiency with Aderant. Responsibilities include:

• Managing the full-cycle accounts payable process, including vendor setup, invoice review, approvals, and payment processing
• Overseeing accounts payable activities within the Aderant system, ensuring data accuracy and compliance with firm policies
• Reviewing and approving invoices, expense reports, and reimbursements for accuracy, proper coding, and authorization
• Managing vendor relationships, including responding to inquiries and resolving discrepancies
• Ensuring compliance with internal controls, audit requirements, and accounting best practices
• Preparing AP-related reports, reconciliations, and analysis for management review
• Assisting in the preparation of annual 1099 filings and Lawyer’s various State Bar reporting requirements
• Collaborating with the Controller and Finance team on month-end and year-end close activities
• Supervising and mentoring accounts payable staff, including training, workflow management, and performance support
• Assisting with firm initiatives related to financial systems, process improvements, and special projects

What We’re Looking For

• 5+ years of progressive accounts payable experience, including supervisory or management responsibilities
• Hands-on experience with Aderant is highly desired (law firm or professional services environment strongly preferred)
• Strong understanding of general accounting principles and internal controls
• High level of proficiency in Microsoft Office, particularly Excel
• Exceptional attention to detail, organizational skills, and ability to manage competing priorities
• Clear, professional written and verbal communication skills
• Ability to work independently while collaborating effectively with a team
• Bachelor’s degree in Accounting, Finance, or a related field preferred (or equivalent experience)

Why Work With Us

• Hybrid work environment with flexibility to balance in-office and remote work. Please note this position is 3 days onsite in our Downtown San Diego office.
• Collaborative, professional, and supportive team culture
• Opportunity to play a leadership role within a sophisticated law firm finance department
• Competitive compensation: this role typically pays $90,000–$125,000 annually, depending on experience. If your pay expectation is outside this range, we still encourage you to apply
• Performance-based bonus opportunities
• Comprehensive benefits including medical, dental, vision, FSA/HSA, life insurance, and disability coverage
• Excellent 401(k) profit-sharing program, Employee Assistance Program, and generous paid time off

At Procopio, we value accuracy, accountability, and teamwork. If you’re an experienced accounts payable leader with Aderant expertise looking to make an impact, we’d love to hear from you.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability, or any other characteristic protected by law.

We’re hiring an experienced Legal Assistant to support our busy Litigation team in downtown San Diego. If you thrive in fast-paced environments and bring precision, responsiveness, and a proactive mindset to your work, we’d love to meet you.

What You’ll Do

You’ll play a key role in supporting attorneys who handle complex corporate and commercial litigation in both state and federal courts. Ideal candidates bring at least 7 years of experience in high-volume civil litigation and are confident handling:

• Drafting and formatting pleadings, discovery requests/responses, motions, subpoenas, and correspondence
• E-filing in both state and federal courts, without the use of a full-service e-filing service provider
• Maintaining attorney calendars and tracking litigation deadlines
• Communicating with clients, courts, and opposing counsel
• Supporting attorneys with a variety of work styles and preferences
• Assisting attorneys with logistics and materials for mediations, arbitration, or trials

To be considered, candidates must have experience supporting attorneys in commercial and business litigation; bankruptcy litigation experience preferred.

Why Work With Us?

• Hybrid work environment with flexibility to balance office and remote work.
• Collaborative and supportive team culture.
• Opportunity to work on high-profile, challenging cases in state and federal courts.
• Competitive compensation. This role typically pays $87,000-$100,000 depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation as well as an excellent 401k profit-sharing program and generous time off policy.

If you’re a proactive and experienced legal secretary looking to make a meaningful impact, we’d love to hear from you!

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.

We’re hiring a Client Account Representative to join our Finance team in Downtown San Diego. If you’re detail-oriented, highly organized, and enjoy working in a fast-paced environment where accuracy and collaboration are key, we’d love to meet you.

What You’ll Do

You’ll play an essential role in supporting the firm’s billing and client accounting processes while working closely with attorneys, support staff, and clients to ensure accurate financial records. Ideal candidates bring at least two years of experience in high-volume billing or accounts payable, preferably in a law firm or professional services environment, and are confident handling:

• Preparing, reviewing, and finalizing client bills using Paperless Proforma and the Aderant database

• Incorporating attorney edits and producing accurate invoices in final form

• Following up with attorneys, accounting staff, and legal secretaries regarding time or expense adjustments

• Preparing billing reports, fee summaries, and customized financial statements for client review

• Responding to billing inquiries from attorneys and clients, including providing detailed fee and expense back-up

• Supporting accounts receivable functions by researching invoice payments, issuing invoice copies, and reconciling payment records

• Providing additional accounting support, including accounts payable assistance, cash posting, vendor payments, and payroll-related tasks

What We’re Looking For

• 2+ years of experience in billing, accounts payable, or client accounting (law firm experience preferred)

• Familiarity with Aderant, ARCS, or similar accounting and collections software

• Strong proficiency in Microsoft Office, especially Excel, Word, Outlook, and PowerPoint

• Excellent organizational skills, attention to detail, and ability to manage multiple priorities

• Clear and professional written and verbal communication skills

• Ability to work independently while thriving in a collaborative, team-focused environment

• High school diploma required; relevant coursework or certifications in accounting a plus

Why Work With Us

• Hybrid work environment with flexibility to balance office and remote work

• Collaborative and supportive team culture

• Opportunity to work closely with attorneys and clients in a fast-paced professional setting

• Competitive compensation: this role typically pays $70,000–$80,000 annually, depending on experience. If your pay expectation is outside this range, we still encourage you to apply

• Bonuses awarded in recognition of individual and firm performance

• Comprehensive benefits including medical, dental, vision, flexible spending/health savings accounts, life insurance, and disability coverage

• Excellent 401(k) profit-sharing program, Employee Assistance Program, and generous paid time off policy

At Procopio, we value precision, teamwork, and client service. If you’re an organized, detail-driven accounting professional looking to make an impact, we’d love to hear from you.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability, or any other characteristic protected by law.

We’re seeking a highly motivated Patent Agent with a strong background in chemistry or molecular biology to join our growing Intellectual Property practice. This is a unique opportunity to work closely with attorneys, clients, and inventors in a collaborative, fast-paced environment. If you have a passion for innovation and experience in prosecuting patents in the therapeutics space, we’d love to hear from you.

What You’ll Do

As a key member of our IP team, you’ll support biotech and pharmaceutical clients by preparing and prosecuting U.S. and international patent applications, performing strategic portfolio analysis, and advising on patentability, infringement, and freedom-to-operate issues. Responsibilities include:

• Drafting high-quality patent applications and responding to USPTO office actions
• Conducting prior art, FTO, and patent landscape analyses
• Collaborating directly with clients and inventors to align IP strategy with business goals
• Coordinating with foreign counsel for global prosecution efforts
• Staying current with patent law developments and emerging technologies

What We’re Looking For

• Advanced degree in chemistry or related life sciences; biology backgrounds considered with relevant experience
• Admission to practice before the USPTO
• Minimum of 3 years of patent prosecution experience in the therapeutics space
• Solid understanding of patent strategy for life science companies
• Experience with portfolio management, client counseling, and FTO analysis is preferred
• Exceptional writing, analytical, and communication skills
• Ability to work independently and as part of a supportive, cross-functional team

Why Join Us?

• Competitive compensation with an approximate range of $150,000 – $210,000+
• Engaging client work with high-growth biotech companies
• Supportive and collaborative work culture committed to excellence
• Opportunities for professional development and advancement
• Hybrid flexibility at any of our Southern California offices and occasional travel for client meetings
• Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation as well as an excellent 401k profit-sharing program and generous time off policy.

If you’re ready to take the next step in your IP career, apply today and help shape the future of innovation.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.

We’re hiring two experienced Legal Secretaries to support our Native American Law practice in downtown San Diego. If you excel in fast-paced environments, bring exceptional attention to detail, and thrive in a role that requires strong organization and sound judgment, we’d love to meet you.

Available Schedules

We are hiring for two full-time roles with the following set schedules:

• Position 1: Monday–Friday, 7:00 a.m. – 3:30 p.m.
• Position 2: Tuesday–Saturday, 10:30 a.m. – 7:00 p.m.

Please indicate your preferred schedule when applying.

What You’ll Do

You’ll provide high-level administrative and practice support to a Partner whose work focuses on gaming, commercial transactions, leasing, finance, and economic development in Indian Country. Ideal candidates bring at least 5–7 years of experience supporting attorneys in transactional, regulatory, or government-facing practices and are confident handling:

• Drafting, formatting, and preparing transactional documents, correspondence, resolutions, agreements, and memoranda
• Assisting with the assembly, execution, and distribution of deal documents, including signature packets and closing binders
• Managing complex attorney calendars, scheduling meetings with clients, government agencies, and internal teams
• Coordinating communications with tribal governments, state and federal agencies, and outside parties
• Organizing due diligence materials, tracking project timelines, and maintaining matter files
• Preparing and processing expense reports, check requests, and other administrative tasks
• Supporting attorneys with varying work styles and priorities
• Conducting preliminary research and assisting with document management related to gaming regulations, tribal-state compacts, land-into-trust matters, and other Native American law issues
• Assisting with travel arrangements, conference preparation, and client meeting logistics

To be considered, candidates must have prior experience supporting attorneys in transactional, regulatory, government affairs, or similarly complex practice areas. Experience working with tribal governments or Indian law matters is a plus, but not required.

Why Work With Us?

• Hybrid work environment with flexibility to balance office and remote work
• Collaborative, mission-driven team culture
• Opportunity to support high-impact work involving tribal sovereignty, economic development, and major gaming and commercial projects
• Competitive compensation. These roles typically pay $87,000–$97,000 depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance.
• Full-time employees can participate in our comprehensive benefits program, including medical (HMO/PPO), dental (HMO/PPO), vision, flexible spending and health savings accounts, a robust Employee Assistance Program, firm wellness incentives, an excellent 401(k) profit-sharing program, and generous time-off policies.

If you’re a proactive, detail-oriented legal secretary who wants to support meaningful, impactful legal work, we’d love to hear from you.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.

Our growing Intellectual Property (IP) team at Procopio is seeking a detail-oriented and proactive Senior IP Assistant or Patent Paralegal to join our dynamic group in any of our California offices or our Washington D.C. office. We will also consider remote candidates with substantial experience that exceed the minimum requirements. This role works closely with attorneys, staff, and clients and supports a broad range of patent prosecution and portfolio management responsibilities. Please note there are two open positions.

Key responsibilities include:

• Preparing, filing, and prosecuting U.S. and foreign patent applications, including provisional, non-provisional, PCT, and national-stage filings.
• Managing patent prosecution matters from filing through allowance, issuance, and maintenance.
• Coordinating with foreign counsel on international patent applications and responding to filing and prosecution requirements.
• Drafting and filing USPTO documents, including responses to Office Actions, Information Disclosure Statements (IDS), amendments, and formalities.
• Corresponding with clients regarding USPTO and foreign patent office communications, deadlines, and status updates.
• Managing an active patent prosecution docket and working closely with supervising attorneys and docketing teams to ensure compliance with deadlines.
• Assisting with post-issuance matters, including maintenance fee payments, patent term adjustments, and portfolio reporting.
• Supporting due diligence, patent analytics, and portfolio management projects as needed.

This individual will also track and enter time spent on billable projects and assist with other billable and non-billable tasks as requested, including providing coverage for teammate absences.

Our strongest candidates take initiative and demonstrate exceptional follow-through. The IP team collaborates closely, and a positive, professional, and team-oriented approach is essential. If you take ownership of your work, deliver high-quality results, and are committed to excellent client service, we encourage you to apply.

Ideal candidates have 4+ years of law firm experience with a focus on patent prosecution, Life Sciences experience a plus. Strong proficiency in MS Office (especially Excel) and experience using online research tools and IP databases are required. Familiarity with USPTO patent systems such as Patent Center, PAIR, EFS-Web (legacy), and MyUSPTO is strongly preferred. Experience with foreign patent filings and coordination with international counsel is a plus.

We offer significant bonus opportunities for Paralegals and IP Assistants at all experience levels. Typical salary ranges from $75,000 – $120,000 annually, depending on experience. If your compensation expectations fall outside this range, we still encourage you to apply.

Procopio, Cory, Hargreaves & Savitch LLP’s was again named to the U.S. News – Best Lawyers® Best Law Firms list, with the Patent Law group receiving a Metropolitan Tier 1 ranking. Procopio attorneys and practice groups are routinely named to various legal rankings lists, including Chambers and Partners®, Martindale-Hubbell®, and Super Lawyers®. Earlier this year Procopio was certified for the second straight year by Diversity Lab as a Mansfield Plus firm for actively advancing attorneys of color, LGBTQ+ and lawyers with disabilities to leadership roles.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.