Paralegal & Staff Openings

We’re hiring an experienced Paralegal – Real Estate (Lending) to support our commercial lending and real estate practice in our San Diego or Del Mar Heights offices. If you thrive in a fast-paced transactional environment, bring exceptional attention to detail, and enjoy managing complex closings from start to finish, we’d love to meet you.

What You’ll Do

You’ll play a critical role in supporting attorneys and lending clients in all aspects of commercial loan transactions—from initial documentation through post-closing. Ideal candidates have experience in commercial lending and are confident handling multiple transactions simultaneously while delivering high-quality client service.

In this role, you will:

• Prepare, review, and revise loan documents, including promissory notes, security agreements, guaranties, and closing certificates
• Coordinate all aspects of loan closings, including scheduling, document circulation, signature collection, and funding logistics
• Communicate directly with lenders, borrowers, title companies, and opposing counsel to facilitate smooth and timely transactions
• Order and review due diligence items such as UCC, tax lien, judgment, and litigation searches
• Prepare and file UCC financing statements and manage other required post-closing filings
• Review title commitments, surveys, and related real estate documentation, and assist in resolving title issues
• Prepare detailed closing checklists and track satisfaction of all conditions precedent
• Assemble and distribute electronic and/or hard-copy closing binders
• Monitor and follow up on post-closing matters to ensure timely completion of outstanding items
• Maintain organized transaction files in accordance with firm and client protocols

What You Bring

• Paralegal certificate or equivalent work experience
• Experience in commercial lending and loan closings strongly preferred
• Solid understanding of loan documentation and closing procedures
• Proficiency in Microsoft Office and document management systems, including document comparison software
• Exceptional organizational skills and attention to detail
• Strong time management skills
• Ability to manage multiple transactions simultaneously and meet competing deadlines
• Strong written and verbal communication skills
• Ability to work independently while collaborating closely with attorneys, clients, and other members of the transaction team
• A proactive, client-service mindset with strong problem-solving abilities

Why Work With Us?

• Hybrid work environment offering flexibility
• Collaborative, team-oriented culture
• Opportunity to work on sophisticated commercial lending and real estate transactions
• Competitive compensation commensurate with experience. These roles typically pay $95,000-$125,000 depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance.
• Comprehensive benefits package for full-time employees, including medical (HMO/PPO), dental (HMO/PPO), vision, FSA/HSA options, Employee Assistance Program, wellness incentives, a strong 401(k) profit-sharing program, and generous time-off policies

If you’re a highly organized, detail-oriented paralegal who enjoys managing complex loan transactions and being an integral part of successful closings, we’d love to hear from you.

We’re hiring a Client Account Representative to join our Finance team in Downtown San Diego. If you’re detail-oriented, highly organized, and enjoy working in a fast-paced environment where accuracy and collaboration are key, we’d love to meet you.

What You’ll Do

You’ll play an essential role in supporting the firm’s billing and client accounting processes while working closely with attorneys, support staff, and clients to ensure accurate financial records. Ideal candidates bring at least two years of experience in high-volume billing or accounts payable, preferably in a law firm or professional services environment, and are confident handling:

• Preparing, reviewing, and finalizing client bills using Paperless Proforma and the Aderant database

• Incorporating attorney edits and producing accurate invoices in final form

• Following up with attorneys, accounting staff, and legal secretaries regarding time or expense adjustments

• Preparing billing reports, fee summaries, and customized financial statements for client review

• Responding to billing inquiries from attorneys and clients, including providing detailed fee and expense back-up

• Supporting accounts receivable functions by researching invoice payments, issuing invoice copies, and reconciling payment records

• Providing additional accounting support, including accounts payable assistance, cash posting, vendor payments, and payroll-related tasks

What We’re Looking For

• 2+ years of experience in billing, accounts payable, or client accounting (law firm experience preferred)

• Familiarity with Aderant, ARCS, or similar accounting and collections software

• Strong proficiency in Microsoft Office, especially Excel, Word, Outlook, and PowerPoint

• Excellent organizational skills, attention to detail, and ability to manage multiple priorities

• Clear and professional written and verbal communication skills

• Ability to work independently while thriving in a collaborative, team-focused environment

• High school diploma required; relevant coursework or certifications in accounting a plus

Why Work With Us

• Hybrid work environment with flexibility to balance office and remote work

• Collaborative and supportive team culture

• Opportunity to work closely with attorneys and clients in a fast-paced professional setting

• Competitive compensation: this role typically pays $70,000–$80,000 annually, depending on experience. If your pay expectation is outside this range, we still encourage you to apply

• Bonuses awarded in recognition of individual and firm performance

• Comprehensive benefits including medical, dental, vision, flexible spending/health savings accounts, life insurance, and disability coverage

• Excellent 401(k) profit-sharing program, Employee Assistance Program, and generous paid time off policy

At Procopio, we value precision, teamwork, and client service. If you’re an organized, detail-driven accounting professional looking to make an impact, we’d love to hear from you.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability, or any other characteristic protected by law.

We’re hiring an experienced Legal Secretary to support our busy Business Litigation and Civil Litigation teams in downtown San Diego. If you thrive in fast-paced environments and bring precision, responsiveness, and a proactive mindset to your work, we’d love to meet you.

What You’ll Do

You’ll play a key role in supporting attorneys who handle complex business and civil litigation matters in both state and federal courts. Ideal candidates bring at least 3 years of experience in high-volume civil litigation and are confident handling:

• Drafting, formatting, and proofreading pleadings, discovery requests/responses, motions, subpoenas, and correspondence

• E-filing in both state and federal courts, without the use of a full-service e-filing service provider

• Maintaining attorney calendars and tracking litigation deadlines

• Communicating with clients, courts, and opposing counsel

• Supporting attorneys with a variety of work styles and preferences

• Assisting with logistics and materials for mediations, arbitrations, depositions, and trials

To be considered, candidates must have experience supporting attorneys in business and civil litigation.

Why Work With Us?

• Hybrid work environment with flexibility to balance office and remote work

• Collaborative and supportive team culture

• Opportunity to work on high-profile, challenging matters in state and federal courts

• Competitive compensation. This role typically pays $87,000–$100,000+ depending on experience. If your expectations are outside this range, we still encourage you to apply.

• Bonuses awarded in recognition of individual and firm performance

• Comprehensive benefits package including medical (HMO/PPO), dental (HMO/PPO), vision, FSA/HSA options, Employee Assistance Program, wellness incentives, 401(k) profit-sharing, and generous time off

If you’re a proactive and experienced legal secretary looking to make a meaningful impact, we’d love to hear from you.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.

Procopio has an immediate opening for a full-time Litigation Docketing Specialist or Litigation Docketing Assistant in our Downtown San Diego or Del Mar Heights offices. This role provides crucial support to attorneys and staff by ensuring timely and accurate court docketing and calendaring across various courts and jurisdictions. The ideal candidate has a strong understanding of State and Federal Rules of Civil Procedure, thrives in a fast-paced environment, and brings a high level of accuracy, urgency, and professionalism to their work.

We are open to hiring either:

• A Mid-Level Litigation Docketing Specialist with 2–3 years of litigation docketing experience in a law firm setting, or

• An Entry-Level Litigation Docketing Assistant with 1–2 years of experience in docketing, calendaring, or legal support.

Responsibilities

• Review and analyze docketing requests and associated documents and accurately calculate critical dates and related deadlines.

• Learn and demonstrate knowledge of court rules and procedures in multiple jurisdictions.

• Research deadlines as needed to supplement automated calculations.

• Update existing docket entries and review work product to ensure quality control.

• Generate and distribute docket and customized reports upon request.

• Proofread and review calendar entries to ensure accuracy.

• Partner with the Litigation Docket Manager to communicate docketing policies and procedures to support staff and attorneys; work with individuals to address questions or issues.

• Monitor updates to court rules and procedures and communicate changes as appropriate.

• Collaborate in the docketing process by monitoring assigned docketing inboxes and coordinating with case team members.

• Provide ongoing guidance and support to attorneys and staff regarding docketing policies and procedures.

• Maintain current knowledge of Federal, State, and local rules and civil procedure.

Skills, Abilities & Experience

• Wide-ranging familiarity with litigation processes, court rules, and procedures.

• Knowledge and understanding of pleadings and discovery.

• Experience computing deadlines for State, Federal, and appellate courts and across multiple jurisdictions.

• Strong attention to detail and organizational skills.

• Ability to research, analyze, and summarize issues in writing.

• Ability to define problems, collect data, establish facts, and draw sound conclusions.

• Ability to manage high-volume workloads, prioritize competing deadlines, and work with minimal supervision while meeting business objectives.

• Demonstrated sense of urgency and responsiveness to attorneys, clients, and internal teams.

• Strong interpersonal skills and ability to work both independently and as part of a team.

• Effective oral and written communication skills.

• Bachelor’s degree and/or paralegal certificate or equivalent experience/education.

Experience Level

• Specialist: 2–3 years of litigation docketing experience in a law firm environment preferred.

• Assistant: 1–2 years of experience in docketing, calendaring, or legal support preferred.

Technical Skills

• Experience with docketing/calendaring systems (e.g., CompuLaw Vision, Milana preferred).

• Familiarity with court research tools and websites (e.g., PACER) for retrieving case information and documents.

• Proficiency with Microsoft Word, Excel, and Outlook.

Why work with us?

• Hybrid work environment with flexibility to balance office and remote work.
• Collaborative and supportive team culture.
• Opportunity to work on high-profile, challenging cases in state and federal courts.
• Competitive compensation. This role typically pays $65,000-$85,000 depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation as well as an excellent 401k profit-sharing program and generous time off policy.

Our commitment to service and dedication to our clients will require the candidate to have excellent customer service skills and a passion for their work.  Regardless of your role in the Firm, all employees demonstrate our Procopio Service Strategy that helps drive Procopio’s Culture of Excellence resulting in a positive, collaborative, and diverse working environment. If you are looking for somewhere to grow your career with purpose & passion, please apply today!

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.

Procopio is a full-service law firm recognized for its collaborative culture, entrepreneurial approach, and commitment to delivering exceptional client service. Our people are central to our success, and we value professionals who take initiative, support their teams, and contribute meaningfully to sophisticated legal work.

We are seeking a motivated and experienced Corporate Paralegal to support our growing Corporate and Tax Team in our Del Mar Heights, San Diego and Orange County offices. This role provides substantive, billable support to attorneys handling complex corporate and transactional matters and offers the opportunity to take ownership of key components of transactions from inception through closing.

Summary

Under the supervision of attorneys, the Corporate Paralegal performs a broad range of substantive legal duties in support of corporate, tax, and transactional matters. The position requires strong organizational and technical skills, sound judgment, attention to detail, and the ability to manage multiple matters in a fast-paced environment while maintaining a high standard of accuracy and professionalism.

Location

This position can be based in either our Del Mar Heights, San Diego or Irvine office and may offer a hybrid work arrangement for both billable and non-billable work, subject to firm policy and business needs.

Responsibilities

Responsibilities include, but are not limited to:

• Preparing and filing entity formations, qualifications, amendments, and dissolutions with state and other governmental agencies
• Maintaining corporate records, minute books (electronic and hard copy), capitalization tables, and entity management systems
• Drafting, reviewing, and organizing corporate documents, agreements, consents, and resolutions
• Supporting mergers, acquisitions, financings, and other transactional matters, including coordinating and managing closing processes
• Preparing and managing signature packets, closing checklists, and post-closing deliverables
• Conducting and coordinating due diligence, including organizing data rooms and reviewing diligence materials
• Communicating directly with clients, internal teams, and external vendors, including corporate services providers
• Assisting attorneys with ongoing corporate governance, compliance, and transactional projects

This position includes billable responsibilities, including transactional support, due diligence coordination, and document preparation.

Qualifications

The ideal candidate will be highly organized, detail-oriented, and comfortable taking ownership of assigned matters while working collaboratively with attorneys and team members.

Required and preferred qualifications include:

• 3+ years of corporate paralegal experience, preferably in a law firm supporting corporate or transactional practices
• Experience with SEC Filings and research is preferred
• ABA-approved Paralegal Certificate required
• Strong proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with iManage preferred
• Experience working with corporate services providers and entity management platforms (e.g., Secretary of State filings) preferred
• Excellent written and verbal communication skills
• Ability to manage multiple matters simultaneously, meet deadlines, and exercise sound independent judgment
• A collaborative, proactive, and solutions-oriented mindset

Essential Job Expectations

• Deliver timely, accurate, and high-quality work product
• Effectively communicate with attorneys, clients, staff, and third parties
• Anticipate attorney and client needs and proactively address issues
• Manage competing priorities in a fast-paced transactional environment
• Foster positive working relationships and contribute to a team-oriented culture
• Comply with all firm policies and procedures

Procopio is a full-service law firm known for its collaborative culture, entrepreneurial mindset, and commitment to delivering exceptional client service. Our people are at the core of our success, and we value professionals who take ownership of their work, support one another, and thrive in a team-driven environment.

We are seeking a motivated candidate to serve in a hybrid role of Legal Assistant to support our growing Corporate and Tax Team in our Del Mar Heights, San Diego and Orange County offices. This position provides high-level administrative and substantive legal support to attorneys handling sophisticated corporate and transactional matters, with opportunities to contribute billable and non-billable work as part of an engaged and collaborative team.

Summary

Under the supervision of attorneys, the Legal Assistant performs a broad range of administrative and substantive legal duties in support of corporate and transactional matters. The role requires strong organizational skills, sound judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Location

This position can be based either in Del Mar Heights, San Diego or Irvine and may offer a hybrid work arrangement for both billable and non-billable work, subject to firm policy and business needs.

Responsibilities

Responsibilities include, but are not limited to:

• Drafting, revising, proofreading, and formatting correspondence and complex corporate and transactional documents
• Assisting with entity formations, governance, compliance, and ongoing entity maintenance
• Reviewing, organizing, and preparing agreements, contracts, and transaction materials for attorney review
• Coordinating signatures, closings, and post-closing deliverables
• Supporting due diligence efforts, including organizing and managing data rooms and transaction files
• Communicating directly with clients, internal teams, and external vendors
• Managing attorney calendars, deadlines, and time entry
• Preparing and submitting attorney expense reimbursements
• Supporting attorneys and paralegals with a wide range of corporate and tax-related projects

This position includes billable responsibilities, such as document preparation, transactional assistance, and due diligence support, as appropriate.

Qualifications

The ideal candidate will demonstrate strong judgment, exceptional organizational skills, and the ability to work independently while collaborating closely with attorneys and paralegals.

Required and preferred qualifications include:

• 3+ years of Legal Assistant experience, preferably in a corporate or transactional law firm practice
• ABA-approved Paralegal Certificate required
• Strong proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with iManage preferred
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• A positive, proactive, and solutions-oriented mindset with a strong sense of ownership

Essential Job Expectations

• Provide timely, accurate, and high-quality work product
• Communicate effectively with attorneys, staff, clients, and third parties
• Anticipate attorney needs and exercise sound judgment
• Foster positive working relationships and contribute to a collaborative team culture
• Comply with all firm policies and procedures

Why Work With Us?

• Collaborative, mission-driven team culture
• Opportunity to support high-impact work involving tribal sovereignty, economic development, and major gaming and commercial projects
• Competitive compensation. These roles typically pay $87,000–$110,000 depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance.
• Full-time employees can participate in our comprehensive benefits program, including medical (HMO/PPO), dental (HMO/PPO), vision, flexible spending and health savings accounts, a robust Employee Assistance Program, firm wellness incentives, an excellent 401(k) profit-sharing program, and generous time-off policies.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.

We’re hiring an experienced Legal Assistant to support our busy Litigation team in downtown San Diego. If you thrive in fast-paced environments and bring precision, responsiveness, and a proactive mindset to your work, we’d love to meet you.

What You’ll Do

You’ll play a key role in supporting attorneys who handle complex corporate and commercial litigation in both state and federal courts. Ideal candidates bring at least 7 years of experience in high-volume civil litigation and are confident handling:

• Drafting and formatting pleadings, discovery requests/responses, motions, subpoenas, and correspondence
• E-filing in both state and federal courts, without the use of a full-service e-filing service provider
• Maintaining attorney calendars and tracking litigation deadlines
• Communicating with clients, courts, and opposing counsel
• Supporting attorneys with a variety of work styles and preferences
• Assisting attorneys with logistics and materials for mediations, arbitration, or trials

To be considered, candidates must have experience supporting attorneys in commercial and business litigation; bankruptcy litigation experience preferred.

Why Work With Us?

• Hybrid work environment with flexibility to balance office and remote work.
• Collaborative and supportive team culture.
• Opportunity to work on high-profile, challenging cases in state and federal courts.
• Competitive compensation. This role typically pays $87,000-$100,000 depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation as well as an excellent 401k profit-sharing program and generous time off policy.

If you’re a proactive and experienced legal secretary looking to make a meaningful impact, we’d love to hear from you!

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.