Paralegal & Staff Openings

Join a dynamic team <em>powered by experience</em>.

Join a dynamic team powered by experience.

Procopio’s teams are made up of individuals who are committed to excellence. We live with integrity, act with dignity, own it, and are resilient and responsible all in efforts to deliver the best possible outcomes for all that we serve. Join a leading law firm that embraces diverse perspectives and is focused on surpassing client’s expectations.

NOTICE TO SEARCH FIRMS: Search firms that wish to present candidates to Procopio must do so through the Recruiting Contact listed at the bottom of this page, and will be expected to sign Procopio’s current Fee Agreement before we review their candidate submission. Search firms that (1) do not initially introduce a candidate through the appropriate Recruiting Contact, and/or (2) submit a candidate’s resume for which there is no position listed below, will not be recognized by Procopio for purposes of “ownership” of the candidate. If you have a candidate who does not fit any of the profiles below, but you wish to approach us about a possible interest in that person, the candidate’s identity should not be released until approval has been given by the Recruiting Contact. You will not be entitled to receive any compensation as a result of a decision by Procopio to offer employment to any such candidate unless our current Fee Agreement is in place between our law firm and your search firm, and then only on the terms, and subject to the conditions, contained in the Fee Agreement.

Read our Privacy Notice for California Employees and Job Applicants.

We’re hiring a Client Account Representative to join our Finance team in Downtown San Diego. If you’re detail-oriented, highly organized, and enjoy working in a fast-paced environment where accuracy and collaboration are key, we’d love to meet you.

What You’ll Do

You’ll play an essential role in supporting the firm’s billing and client accounting processes while working closely with attorneys, support staff, and clients to ensure accurate financial records. Ideal candidates bring at least two years of experience in high-volume billing or accounts payable, preferably in a law firm or professional services environment, and are confident handling:

Preparing, reviewing, and finalizing client bills using Paperless Proforma and the Aderant database
Incorporating attorney edits and producing accurate invoices in final form
Following up with attorneys, accounting staff, and legal secretaries regarding time or expense adjustments
Preparing billing reports, fee summaries, and customized financial statements for client review
Responding to billing inquiries from attorneys and clients, including providing detailed fee and expense back-up
Supporting accounts receivable functions by researching invoice payments, issuing invoice copies, and reconciling payment records
Providing additional accounting support, including accounts payable assistance, cash posting, vendor payments, and payroll-related tasks

What We’re Looking For

2+ years of experience in billing, accounts payable, or client accounting (law firm experience preferred)
Familiarity with Aderant, ARCS, or similar accounting and collections software
Strong proficiency in Microsoft Office, especially Excel, Word, Outlook, and PowerPoint
Excellent organizational skills, attention to detail, and ability to manage multiple priorities
Clear and professional written and verbal communication skills
Ability to work independently while thriving in a collaborative, team-focused environment
High school diploma required; relevant coursework or certifications in accounting a plus

Why Work With Us

Hybrid work environment with flexibility to balance office and remote work
Collaborative and supportive team culture
Opportunity to work closely with attorneys and clients in a fast-paced professional setting
Competitive compensation: this role typically pays $70,000–$80,000 annually, depending on experience. If your pay expectation is outside this range, we still encourage you to apply
Bonuses awarded in recognition of individual and firm performance
Comprehensive benefits including medical, dental, vision, flexible spending/health savings accounts, life insurance, and disability coverage
Excellent 401(k) profit-sharing program, Employee Assistance Program, and generous paid time off policy

At Procopio, we value precision, teamwork, and client service. If you’re an organized, detail-driven accounting professional looking to make an impact, we’d love to hear from you.

Apply!

We’re hiring for a full-time Litigation Docketing Assistant at our Downtown San Diego or Washington D.C. offices. This person will provide crucial support to attorneys by ensuring timely and accurate court docketing and calendaring from various courts and jurisdictions. The Docketing Assistant must interpret and advise on applicable civil rules and procedures; knowledge of State and Federal Rules.

Responsibilities include :

Review and analyze docketing requests and associated documents and accurately calculate critical dates and related deadlines.
Learn and demonstrate knowledge of court rules and procedures in several jurisdictions.
Research dates as needed to supplement automated calculations.
Update existing docket entries and review work product to ensure quality control.
Generate and distribute various Docket and customized reports upon request.
Proofread and review calendar entries to ensure accuracy.
Work with Litigation Docket Manager to communicate docketing policies and procedures to support staff and lawyers in assigned offices; work with individuals to address any associated problems or concerns.
Monitor updates of court rules and procedures.
Collaborate in the docketing process by monitoring assigned docketing inboxes for receipt of docketing requests and coordinating with case team members as needed.
Provide continuous information and support to attorneys and support staff regarding docketing policies and docketing process.
Maintain current knowledge of Federal, State and local rules and civil procedure.

To be successful in this role, Docketing Assistants have the ability to prioritize high-volume workloads, manage competing priorities, and recognize and act on important details. Our top candidates are proactive and self-motivated Docketing Assistants work both independently and in a team and have strong administrative, organizational, and interpersonal skills and operate with a high level of attention to detail and accuracy.

Skills/Abilities and Experience :

Wide-ranging familiarity of litigation processes, court rules and procedures.
Ability to research, analyze and summarize issues in writing. Must possess skills to support analysis and summary of findings.
Ability to define problems, collect data, establish facts, draw valid conclusions, and make sound judgments.
Ability to work independently in a high volume, fast-paced environment, and sort priorities with minimum level of supervision while still meeting deadlines and business objectives.
Demonstrate a keen sense of urgency to requests from attorneys, clients, or other team members.
Ability to self-manage and work independently in a remote, hybrid, or in-office setting.
Effective oral and written communication skills.
Bachelor’s degree and/or paralegal certificate or experience/education.
Minimum of two (2) years of experience in docketing.
Experience computing deadlines for state, federal and appellate courts and in various agencies across jurisdictions.
Experience with rules-based calendaring software preferred.

Our commitment to service and dedication to our clients will require the candidate to have excellent customer service skills and a passion for their work. Regardless of your role in the Firm, all employees demonstrate our Procopio Service Strategy that helps drive Procopio’s Culture of Excellence resulting in a positive, collaborative, and diverse working environment. If you are looking for somewhere to grow your career with purpose & passion, please apply today!

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law. Procopio offers generous total compensation packages. Typical pay range is from $65,000 – $77,000 annual depending on experience. If your salary expectation is outside this range we still, encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program including medical, dental, vision, and options for flexible spending/health savings accounts. We have Firm-paid and supplemental life and disability insurance. We have a great Employee Assistance Program and offer a 401k profit-sharing program after 12 months of consecutive employment. Additionally, we offer paid holiday, vacation, and sick days.

Apply!

We’re hiring an experienced Legal Assistant to support our busy Litigation team in downtown San Diego. If you thrive in fast-paced environments and bring precision, responsiveness, and a proactive mindset to your work, we’d love to meet you.

What You’ll Do

You’ll play a key role in supporting attorneys who handle complex corporate and commercial litigation in both state and federal courts. Ideal candidates bring at least 7 years of experience in high-volume civil litigation and are confident handling:

Drafting and formatting pleadings, discovery requests/responses, motions, subpoenas, and correspondence
E-filing in both state and federal courts, without the use of a full-service e-filing service provider
Maintaining attorney calendars and tracking litigation deadlines
Communicating with clients, courts, and opposing counsel
Supporting attorneys with a variety of work styles and preferences
Assisting attorneys with logistics and materials for mediations, arbitration, or trials

To be considered, candidates must have experience supporting attorneys in commercial and business litigation; bankruptcy litigation experience preferred.

Why Work With Us?

Hybrid work environment with flexibility to balance office and remote work.
Collaborative and supportive team culture.
Opportunity to work on high-profile, challenging cases in state and federal courts.
Competitive compensation. This role typically pays $87,000-$100,000 depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation as well as an excellent 401k profit-sharing program and generous time off policy.

If you’re a proactive and experienced legal secretary looking to make a meaningful impact, we’d love to hear from you!

Apply!

We’re seeking a highly motivated Patent Agent with a strong background in chemistry or molecular biology to join our growing Intellectual Property practice. This is a unique opportunity to work closely with attorneys, clients, and inventors in a collaborative, fast-paced environment. If you have a passion for innovation and experience in prosecuting patents in the therapeutics space, we’d love to hear from you.

What You’ll Do

As a key member of our IP team, you’ll support biotech and pharmaceutical clients by preparing and prosecuting U.S. and international patent applications, performing strategic portfolio analysis, and advising on patentability, infringement, and freedom-to-operate issues. Responsibilities include:

Drafting high-quality patent applications and responding to USPTO office actions
Conducting prior art, FTO, and patent landscape analyses
Collaborating directly with clients and inventors to align IP strategy with business goals
Coordinating with foreign counsel for global prosecution efforts
Staying current with patent law developments and emerging technologies

What We’re Looking For

Advanced degree in chemistry or related life sciences; biology backgrounds considered with relevant experience
Admission to practice before the USPTO
Minimum of 3 years of patent prosecution experience in the therapeutics space
Solid understanding of patent strategy for life science companies
Experience with portfolio management, client counseling, and FTO analysis is preferred
Exceptional writing, analytical, and communication skills
Ability to work independently and as part of a supportive, cross-functional team

Why Join Us?

Competitive compensation with an approximate range of $180,000 – $210,000+
Engaging client work with high-growth biotech companies
Supportive and collaborative work culture committed to excellence
Opportunities for professional development and advancement
Hybrid flexibility at any of our Southern California offices and occasional travel for client meetings
Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation as well as an excellent 401k profit-sharing program and generous time off policy.

If you’re ready to take the next step in your IP career, apply today and help shape the future of innovation.

Apply

The Senior Client Account Manager will lead the firm’s revenue function, oversee the billing and collections teams and work closely with attorneys to enhance client financial relationships. This leadership role blends operational rigor, client service, and financial acumen to drive high-quality service and improve revenue realization.

What You’ll Do

Supervise the collections team to manage outstanding AR and proactively engage clients for payment.
Collaborate with attorneys to follow up on AR, resolve disputes, and negotiate payment terms.
Review receivables to determine appropriate actions on overdue fees and costs.
Communicate regularly with clients via email and phone; provide invoices, account details, and statements.
Prepare and distribute accurate collection letters and account summaries.
Develop custom AR and realization reports using business intelligence tools, track trends and flag issues.
Partner with attorneys to monitor WIP and aged receivables, reduce write-offs, and improve billed-to-worked ratios.
Provide performance insights by client, matter, and practice group to support profitability goals.
Ensure billing arrangements align with realization and margin targets.
Act as a primary contact for attorneys and clients on billing and collections matters.
Join client meetings as needed to support financial discussions.
Deliver responsive, high-touch service consistent with the firm’s client-first culture.

What You’ll Bring

Bachelor’s degree in a relevant field required; MBA preferred.
7+ years of billing/collections experience in a law firm or professional services setting.
3+ years in a team leadership role with a track record of managing high-performing teams.
Strong command of billing processes, timekeeping compliance, and proforma review best practices.
Familiarity with client intake, discount/write-off policies, and billing exceptions.
Proven experience in pricing, budgeting, alternative fee arrangements, and matter management.
Proficiency in legal billing platforms (e.g., Elite 3E, Aderant) and eBilling tools.
Excellent communication and relationship-building skills, with a solutions-oriented mindset and ability to understand and anticipate client needs.

Why Work With Us

At Procopio, our Culture of Excellence fosters a positive, collaborative, and service-oriented environment where people thrive. We are deeply committed to diversity and inclusion, and proud to be a Mansfield Plus-certified firm, recognized for advancing attorneys of color, LGBTQ+ professionals, and individuals with disabilities into leadership roles.

Our dedication to quality has also earned us repeated recognition on the U.S. News – Best Lawyers® Best Law Firms list, with multiple Tier 1-ranked practice groups.

We offer competitive compensation with an approximate range of $125,000 – $145,000+ and generous benefits, including:

Medical, dental, and vision coverage (HMO/PPO options)
Health savings and flexible spending accounts
Firm-paid and supplemental life and disability insurance
401(k) profit-sharing plan after 12 months of employment
Paid vacation, sick leave, and holidays
Bonuses tied to individual and firm performance
Wellness incentives and an Employee Assistance Program

Apply!

Recruiting Contacts

Paralegal & Staff

Shelby Thompson
P: 619.906.5634

Client Account Representative

What You’ll Do

Preparing, reviewing, and finalizing client bills using Paperless Proforma and the Aderant database
Incorporating attorney edits and producing accurate invoices in final form
Following up with attorneys, accounting staff, and legal secretaries regarding time or expense adjustments
Preparing billing reports, fee summaries, and customized financial statements for client review
Responding to billing inquiries from attorneys and clients, including providing detailed fee and expense back-up
Supporting accounts receivable functions by researching invoice payments, issuing invoice copies, and reconciling payment records
Providing additional accounting support, including accounts payable assistance, cash posting, vendor payments, and payroll-related tasks

What We’re Looking For

2+ years of experience in billing, accounts payable, or client accounting (law firm experience preferred)
Familiarity with Aderant, ARCS, or similar accounting and collections software
Strong proficiency in Microsoft Office, especially Excel, Word, Outlook, and PowerPoint
Excellent organizational skills, attention to detail, and ability to manage multiple priorities
Clear and professional written and verbal communication skills
Ability to work independently while thriving in a collaborative, team-focused environment
High school diploma required; relevant coursework or certifications in accounting a plus

Why Work With Us

Hybrid work environment with flexibility to balance office and remote work
Collaborative and supportive team culture
Opportunity to work closely with attorneys and clients in a fast-paced professional setting
Competitive compensation: this role typically pays $70,000–$80,000 annually, depending on experience. If your pay expectation is outside this range, we still encourage you to apply
Bonuses awarded in recognition of individual and firm performance
Comprehensive benefits including medical, dental, vision, flexible spending/health savings accounts, life insurance, and disability coverage
Excellent 401(k) profit-sharing program, Employee Assistance Program, and generous paid time off policy

At Procopio, we value precision, teamwork, and client service. If you’re an organized, detail-driven accounting professional looking to make an impact, we’d love to hear from you.

Apply!

Litigation Docketing Assistant

Responsibilities include :

Review and analyze docketing requests and associated documents and accurately calculate critical dates and related deadlines.
Learn and demonstrate knowledge of court rules and procedures in several jurisdictions.
Research dates as needed to supplement automated calculations.
Update existing docket entries and review work product to ensure quality control.
Generate and distribute various Docket and customized reports upon request.
Proofread and review calendar entries to ensure accuracy.
Work with Litigation Docket Manager to communicate docketing policies and procedures to support staff and lawyers in assigned offices; work with individuals to address any associated problems or concerns.
Monitor updates of court rules and procedures.
Collaborate in the docketing process by monitoring assigned docketing inboxes for receipt of docketing requests and coordinating with case team members as needed.
Provide continuous information and support to attorneys and support staff regarding docketing policies and docketing process.
Maintain current knowledge of Federal, State and local rules and civil procedure.

Skills/Abilities and Experience :

Wide-ranging familiarity of litigation processes, court rules and procedures.
Ability to research, analyze and summarize issues in writing. Must possess skills to support analysis and summary of findings.
Ability to define problems, collect data, establish facts, draw valid conclusions, and make sound judgments.
Ability to work independently in a high volume, fast-paced environment, and sort priorities with minimum level of supervision while still meeting deadlines and business objectives.
Demonstrate a keen sense of urgency to requests from attorneys, clients, or other team members.
Ability to self-manage and work independently in a remote, hybrid, or in-office setting.
Effective oral and written communication skills.
Bachelor’s degree and/or paralegal certificate or experience/education.
Minimum of two (2) years of experience in docketing.
Experience computing deadlines for state, federal and appellate courts and in various agencies across jurisdictions.
Experience with rules-based calendaring software preferred.

Apply!

Legal Assistant - Business Litigation

What You’ll Do

Drafting and formatting pleadings, discovery requests/responses, motions, subpoenas, and correspondence
E-filing in both state and federal courts, without the use of a full-service e-filing service provider
Maintaining attorney calendars and tracking litigation deadlines
Communicating with clients, courts, and opposing counsel
Supporting attorneys with a variety of work styles and preferences
Assisting attorneys with logistics and materials for mediations, arbitration, or trials

To be considered, candidates must have experience supporting attorneys in commercial and business litigation; bankruptcy litigation experience preferred.

Why Work With Us?

Hybrid work environment with flexibility to balance office and remote work.
Collaborative and supportive team culture.
Opportunity to work on high-profile, challenging cases in state and federal courts.
Competitive compensation. This role typically pays $87,000-$100,000 depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation as well as an excellent 401k profit-sharing program and generous time off policy.

If you’re a proactive and experienced legal secretary looking to make a meaningful impact, we’d love to hear from you!

Apply!

Patent Agent - Life Sciences Focus

What You’ll Do

Drafting high-quality patent applications and responding to USPTO office actions
Conducting prior art, FTO, and patent landscape analyses
Collaborating directly with clients and inventors to align IP strategy with business goals
Coordinating with foreign counsel for global prosecution efforts
Staying current with patent law developments and emerging technologies

What We’re Looking For

Advanced degree in chemistry or related life sciences; biology backgrounds considered with relevant experience
Admission to practice before the USPTO
Minimum of 3 years of patent prosecution experience in the therapeutics space
Solid understanding of patent strategy for life science companies
Experience with portfolio management, client counseling, and FTO analysis is preferred
Exceptional writing, analytical, and communication skills
Ability to work independently and as part of a supportive, cross-functional team

Why Join Us?

Competitive compensation with an approximate range of $180,000 – $210,000+
Engaging client work with high-growth biotech companies
Supportive and collaborative work culture committed to excellence
Opportunities for professional development and advancement
Hybrid flexibility at any of our Southern California offices and occasional travel for client meetings
Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation as well as an excellent 401k profit-sharing program and generous time off policy.

If you’re ready to take the next step in your IP career, apply today and help shape the future of innovation.

Apply

Senior Client Account Manager

What You’ll Do

Supervise the collections team to manage outstanding AR and proactively engage clients for payment.
Collaborate with attorneys to follow up on AR, resolve disputes, and negotiate payment terms.
Review receivables to determine appropriate actions on overdue fees and costs.
Communicate regularly with clients via email and phone; provide invoices, account details, and statements.
Prepare and distribute accurate collection letters and account summaries.
Develop custom AR and realization reports using business intelligence tools, track trends and flag issues.
Partner with attorneys to monitor WIP and aged receivables, reduce write-offs, and improve billed-to-worked ratios.
Provide performance insights by client, matter, and practice group to support profitability goals.
Ensure billing arrangements align with realization and margin targets.
Act as a primary contact for attorneys and clients on billing and collections matters.
Join client meetings as needed to support financial discussions.
Deliver responsive, high-touch service consistent with the firm’s client-first culture.

What You’ll Bring

Bachelor’s degree in a relevant field required; MBA preferred.
7+ years of billing/collections experience in a law firm or professional services setting.
3+ years in a team leadership role with a track record of managing high-performing teams.
Strong command of billing processes, timekeeping compliance, and proforma review best practices.
Familiarity with client intake, discount/write-off policies, and billing exceptions.
Proven experience in pricing, budgeting, alternative fee arrangements, and matter management.
Proficiency in legal billing platforms (e.g., Elite 3E, Aderant) and eBilling tools.
Excellent communication and relationship-building skills, with a solutions-oriented mindset and ability to understand and anticipate client needs.

Why Work With Us

Our dedication to quality has also earned us repeated recognition on the U.S. News – Best Lawyers® Best Law Firms list, with multiple Tier 1-ranked practice groups.

We offer competitive compensation with an approximate range of $125,000 – $145,000+ and generous benefits, including:

Medical, dental, and vision coverage (HMO/PPO options)
Health savings and flexible spending accounts
Firm-paid and supplemental life and disability insurance
401(k) profit-sharing plan after 12 months of employment
Paid vacation, sick leave, and holidays
Bonuses tied to individual and firm performance
Wellness incentives and an Employee Assistance Program

Apply!