Paralegal & Staff Openings

Procopio is seeking a Floater Legal Assistant to join the team in our Orange County office. The Floater Legal Assistant will provide administrative and substantive legal support to attorneys and practice teams across the Firm on an as-needed basis. This role serves as a flexible resource supporting multiple practice groups during attorney absences, staffing transitions, high-volume periods, trial preparation, and special projects. The Floater Legal Assistant is expected to quickly adapt to varying attorney preferences, practice group procedures, and shifting priorities while maintaining a high level of professionalism, organization, and client service.

Responsibilities include preparing, proofreading, revising, and formatting legal documents, pleadings, agreements, discovery, correspondence, and other materials; assisting with court filings, calendaring, scheduling, travel coordination, and expense processing; and managing electronic and physical files through the Firm’s document management systems. This position will also support substantive legal projects such as document review, cite-checking, factual research, transaction binders, exhibit organization, and trial preparation support.

The ideal candidate is highly adaptable, detail-oriented, and able to manage multiple assignments in a fast-paced environment. Strong communication skills, professionalism, and a collaborative, service-oriented mindset are essential, as this role interacts regularly with attorneys, clients, staff, court personnel, and vendors across multiple practice groups. Candidates should be comfortable working independently, exercising sound judgment, and adjusting quickly to changing business needs.

Strong computer skills and proficiency in Microsoft Office (Word, Outlook, Excel, and PowerPoint) are required, along with experience using document management systems such as iManage and electronic filing platforms including PACER and state court filing systems. Experience with legal research platforms such as LexisNexis or Westlaw is preferred. Candidates must meet California paralegal requirements through a qualifying certificate, degree, or equivalent law-related experience. Prior law firm experience supporting attorneys in multiple practice areas is strongly preferred. This position is non-exempt and hourly and will be hybrid in-office.

Procopio’s Culture of Excellence drives a collaborative and service-oriented environment. Our commitment to diversity and inclusion is an important part of our culture. Procopio has been recognized by Diversity Lab as a Mansfield Plus firm for advancing diverse attorneys into leadership roles and has been consistently ranked among the U.S. News – Best Lawyers® Best Law Firms.

Procopio offers generous total compensation packages. Typical pay range is from $85,000 – $97,000+ depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation, as well as an excellent 401k profit-sharing program and generous time off policy. There are also opportunities for advancement within the group.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, and LGBTQ+ individuals. We are committed to fostering an inclusive workplace and do not discriminate on any basis protected by law.

The International Tax Case Assistant will support the firm’s International Tax and Latin America practice by providing administrative, legal, and office support in our Washington, DC office. This role works closely with attorneys, paralegals, and staff to assist with client matters, legal document preparation, scheduling, matter organization, and day-to-day office operations. Responsibilities include maintaining electronic files, assisting with client intake and matter openings, preparing correspondence, coordinating meetings and deadlines, and supporting Spanish-language communication and document review for international tax matters.

This position will also assist with general office and facilities support, including answering phones, greeting clients and visitors, processing mail and deliveries, maintaining conference rooms and common areas, and supporting office meetings and events. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment while maintaining a professional and service-oriented approach. Strong communication skills, sound judgment, and the ability to work collaboratively with attorneys, staff, clients, and vendors are essential.

Spanish fluency is required, including the ability to read, write, and communicate professionally in both English and Spanish. Prior law firm experience or experience supporting tax, immigration, international, or corporate legal matters is preferred. Strong proficiency in Microsoft Office (Word, Excel, and Outlook) is required, and experience with electronic document management systems is preferred. An ABA-approved Paralegal Certificate is also preferred. This is a full-time, in-office position based in Washington, DC.

Procopio’s Culture of Excellence drives a collaborative and service-oriented environment. Our commitment to diversity and inclusion is an important part of our culture. Procopio has been recognized by Diversity Lab as a Mansfield Plus firm for advancing diverse attorneys into leadership roles and has been consistently ranked among the U.S. News – Best Lawyers® Best Law Firms.

Procopio offers generous total compensation packages. Typical pay range is from $60,000 – $70,000 depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation, as well as an excellent 401k profit-sharing program and generous time off policy. There are also opportunities for advancement within the group.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, and LGBTQ+ individuals. We are committed to fostering an inclusive workplace and do not discriminate on any basis protected by law.

Procopio is seeking a Collections Specialist to join our Accounting & Finance Department in our Downtown San Diego office on a hybrid schedule. The Collections Specialist will support the Finance Department by managing accounts receivable and driving timely collections of outstanding client balances. This person will work closely with attorneys, billing staff, and clients to ensure accurate account status, resolve payment issues, and maintain strong client relationships. Responsibilities include monitoring aging reports, following up on overdue invoices, researching payment discrepancies, and coordinating with attorneys on collection strategies. The Collections Specialist will also respond to client inquiries regarding account balances, provide supporting documentation when needed, and assist with maintaining accurate financial records. This role requires a proactive, detail-oriented individual who can balance persistence with professionalism in client communications.

 

The ideal candidate will have strong organizational and analytical skills, the ability to prioritize multiple accounts effectively, and a customer service mindset when working with attorneys and clients. Candidates should be comfortable handling sensitive financial conversations and navigating payment discussions with professionalism and tact. Strong computer skills, including proficiency in Microsoft Office and Excel, are required, along with experience using accounting or collections software such as Aderant or similar systems. A high school diploma or GED is required, along with at least two years of experience in accounts receivable or collections, preferably within a law firm or professional services environment.

 

Procopio’s Culture of Excellence drives a collaborative and service-orientated environment. Our commitment to diversity and inclusion are an important part of our culture. Earlier this year Procopio was certified for the second straight year by Diversity Lab as a Mansfield Plus firm for actively advancing attorneys of color, LGBTQ+ and lawyers with disabilities to leadership roles. Procopio, Cory, Hargreaves & Savitch LLP was again named to the U.S. News – Best Lawyers® Best Law Firms list, with multiple practice groups receiving Metropolitan Tier 1 and Best Firm rankings. If you are looking for somewhere to grow your career with purpose & passion, please apply today.

 

Procopio offers generous total compensation packages. Typical pay range is from $70,000 – $80,000+ depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation, as well as an excellent 401k profit-sharing program and generous time off policy. There are also opportunities for advancement within the group.

 

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability, or any other characteristic protected by law.

Procopio is seeking a Senior Applications & Reporting Analyst (Finance & Risk) to join the team in our Irvine office in Orange County on a hybrid work schedule. The Senior Applications & Reporting Analyst will play a key role in supporting the firm’s financial systems, reporting infrastructure, and business operations. This position is responsible for the oversight, optimization, and performance of the firm’s financial management and intake/conflicts platforms, while delivering reporting and analytics that support strategic decision-making across Finance, Risk, Practice Teams, and Firm Leadership.

Responsibilities include administering and supporting the firm’s Intapp ecosystem and Aderant platform, managing system updates and integrations, and developing dashboards and reporting tools that provide insights into billing, collections, attorney activity, client trends, and other key business metrics. This role will also support budgeting and financial reporting initiatives, contribute to data quality and governance efforts, and help identify opportunities for automation, process improvement, and the use of emerging legal technology and AI tools.

The ideal candidate will have at least five years of experience in analytics, business systems, or reporting, preferably within a law firm or professional services environment. Strong experience with Intapp, Aderant, SQL Server, advanced Excel, and reporting or business intelligence tools is highly preferred. Candidates should possess excellent analytical, communication, and problem-solving skills, along with the ability to collaborate effectively with attorneys, leadership, and business professionals across the firm.

Procopio’s Culture of Excellence drives a collaborative and service-orientated environment. Our commitment to diversity and inclusion are an important part of our culture. Earlier this year Procopio was certified for the second straight year by Diversity Lab as a Mansfield Plus firm for actively advancing attorneys of color, LGBTQ+ and lawyers with disabilities to leadership roles. Procopio, Cory, Hargreaves & Savitch LLP was again named to the U.S. News – Best Lawyers® Best Law Firms list, with multiple practice groups receiving Metropolitan Tier 1 and Best Firm rankings. If you are looking for somewhere to grow your career with purpose & passion, please apply today.

Procopio offers generous total compensation packages. Typical pay range is from $125,000 – $150,000+ depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation, as well as an excellent 401k profit-sharing program and generous time off policy. There are also opportunities for advancement within the group.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability, or any other characteristic protected by law.

Procopio has an immediate opening for a full-time Litigation Docketing Specialist or Litigation Docketing Assistant in our Downtown San Diego or Del Mar Heights offices. This role provides crucial support to attorneys and staff by ensuring timely and accurate court docketing and calendaring across various courts and jurisdictions. The ideal candidate has a strong understanding of State and Federal Rules of Civil Procedure, thrives in a fast-paced environment, and brings a high level of accuracy, urgency, and professionalism to their work.

We are open to hiring either:

• A Mid-Level Litigation Docketing Specialist with 2–3 years of litigation docketing experience in a law firm setting, or

• An Entry-Level Litigation Docketing Assistant with 1–2 years of experience in docketing, calendaring, or legal support.

Responsibilities

• Review and analyze docketing requests and associated documents and accurately calculate critical dates and related deadlines.

• Learn and demonstrate knowledge of court rules and procedures in multiple jurisdictions.

• Research deadlines as needed to supplement automated calculations.

• Update existing docket entries and review work product to ensure quality control.

• Generate and distribute docket and customized reports upon request.

• Proofread and review calendar entries to ensure accuracy.

• Partner with the Litigation Docket Manager to communicate docketing policies and procedures to support staff and attorneys; work with individuals to address questions or issues.

• Monitor updates to court rules and procedures and communicate changes as appropriate.

• Collaborate in the docketing process by monitoring assigned docketing inboxes and coordinating with case team members.

• Provide ongoing guidance and support to attorneys and staff regarding docketing policies and procedures.

• Maintain current knowledge of Federal, State, and local rules and civil procedure.

Skills, Abilities & Experience

• Wide-ranging familiarity with litigation processes, court rules, and procedures.

• Knowledge and understanding of pleadings and discovery.

• Experience computing deadlines for State, Federal, and appellate courts and across multiple jurisdictions.

• Strong attention to detail and organizational skills.

• Ability to research, analyze, and summarize issues in writing.

• Ability to define problems, collect data, establish facts, and draw sound conclusions.

• Ability to manage high-volume workloads, prioritize competing deadlines, and work with minimal supervision while meeting business objectives.

• Demonstrated sense of urgency and responsiveness to attorneys, clients, and internal teams.

• Strong interpersonal skills and ability to work both independently and as part of a team.

• Effective oral and written communication skills.

• Bachelor’s degree and/or paralegal certificate or equivalent experience/education.

Experience Level

• Specialist: 2–3 years of litigation docketing experience in a law firm environment preferred.

• Assistant: 1–2 years of experience in docketing, calendaring, or legal support preferred.

Technical Skills

• Experience with docketing/calendaring systems (e.g., CompuLaw Vision, Milana preferred).

• Familiarity with court research tools and websites (e.g., PACER) for retrieving case information and documents.

• Proficiency with Microsoft Word, Excel, and Outlook.

Why work with us?

• Hybrid work environment with flexibility to balance office and remote work.
• Collaborative and supportive team culture.
• Opportunity to work on high-profile, challenging cases in state and federal courts.
• Competitive compensation. This role typically pays $65,000-$85,000 depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation as well as an excellent 401k profit-sharing program and generous time off policy.

Our commitment to service and dedication to our clients will require the candidate to have excellent customer service skills and a passion for their work.  Regardless of your role in the Firm, all employees demonstrate our Procopio Service Strategy that helps drive Procopio’s Culture of Excellence resulting in a positive, collaborative, and diverse working environment. If you are looking for somewhere to grow your career with purpose & passion, please apply today!

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.

The Marketing & Business Development Manager will play a key role in supporting the firm’s growth initiatives across Southern California, while being based in our Irvine office. This position will partner closely with attorneys and firm leadership to develop and execute strategic marketing and business development initiatives that drive client growth, strengthen relationships, and enhance the firm’s visibility in the regional market. While experience in technology and life sciences sectors is valued, this role will support a broad range of practice areas and industry initiatives aligned with the firm’s overall growth strategy.

Responsibilities include collaborating with attorneys and practice group leaders to develop and implement business development plans, identifying new client opportunities and cross-selling initiatives, and supporting the execution of targeted outreach strategies throughout Southern California. The Marketing & Business Development Manager will also lead the development of pitches, proposals, and client presentations; coordinate and execute client events, sponsorships, and seminars; and help elevate the firm’s presence within key business and professional networks. This role will track and report on business development activity and results, support lateral integration efforts, and partner with the broader marketing team on branding, communications, and digital initiatives. The position requires a strategic, proactive professional who can effectively manage multiple priorities while maintaining a strong client service approach.

The ideal candidate will have at least five years of experience in marketing and/or business development within a professional services environment, with law firm experience strongly preferred. Candidates should have strong knowledge of the Southern California market, particularly Orange County, and a demonstrated ability to build relationships and work effectively with senior stakeholders, including attorneys and firm leadership. Experience supporting technology, life sciences, or other innovation-driven sectors is a plus but not required. The successful candidate will have excellent written and verbal communication skills, strong project management abilities, and a strategic, solutions-oriented mindset. A collaborative approach, high level of professionalism, and the ability to influence without authority are essential for success in this role.

This position is based in our Irvine office and supports initiatives across Southern California. Occasional travel to other firm offices and regional events will be required.

Procopio’s Culture of Excellence drives a collaborative and service-orientated environment. Our commitment to diversity and inclusion are an important part of our culture. Earlier this year Procopio was certified for the second straight year by Diversity Lab as a Mansfield Plus firm for actively advancing attorneys of color, LGBTQ+ and lawyers with disabilities to leadership roles. Procopio, Cory, Hargreaves & Savitch LLP was again named to the U.S. News – Best Lawyers® Best Law Firms list, with multiple practice groups receiving Metropolitan Tier 1 and Best Firm rankings. If you are looking for somewhere to grow your career with purpose & passion, please apply today.

Procopio offers generous total compensation packages. Typical pay range is from $120,000 – $170,000+ depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation, as well as an excellent 401k profit-sharing program and generous time off policy. There are also opportunities for advancement within the group.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability, or any other characteristic protected by law.